While not every organization use collaboration tool and still survive, this feature can help you make things more orderly, get things done faster and optimize your business process.
In summary, collaboration tool help you to organize a group of people working together to achieve the business target of each organization. As long your company has more than two people, then you can make use of it and benefit from it.
There are lots of collaboration tool software in the market, some has a very basic functions, while others tend to overload features. Features and functions you can find in a collaboration tool are;
- File and folder trees
- Folder naming convention
- Global dashboard
- Team and Project Workspace
- Item commenting
- Permission and access control
- Versioning and document tracking
- Workflow assisted process
- Customized application forms
- Built-in document editing
- Preview of documents
- Photo gallery thumbnails
- Network drive mapping
- Email attachment integration
- RSS feed updates
Some applications also include open API so that you can integrate to other systems seamlessly. While in common words we call it collaboration tool, certain vendors create their own definition to emphasis on their specific function. You can find document or knowledge management system to have very similar features, some also called it as project management tool.
While you can find a lot of these tools available in the market, not all suitable for you. Actually it depends in what business you are in, and what corporate culture you have. We have tested and use various systems and software in daily basis, so our experience in this is not questionable. Sometime, you just need the right person to advice you on specific things.
Let us know what you working on, and we will see how and what can help you go forward to achieve your target!