While project management skills are obviously important for project managers, interestingly tools for making such skills works is also considered as important as the skills. Works, task or assignment does not necessarily have to be called as a ‘project’ in order for project management methods to be very useful in its planning and implementation. Even the smallest task can benefit from the use of a well-chosen project management technique or tools, especially in the planning stage.
Project management tools can be very beneficial to the business worlds today as the freeware and some shareware apps does really puts in together the importance of organizing works related articles, notes and write-ups in order. This is, logically thinking as one of the smart way to access the level or ‘organizing your working behavior’.
When the apps speaks about organizing their own works to be in order, it does really speaks up about managing the correct issues and matters while others who have the access to the application can overcome and simplify the problems together and form as a team. The users can discuss, puts in new ideas, updating the current progress and selecting the right amount of projection if needed in a certain projects. Project management tools, some will say a hassle to be use can really be a small steps taken by the business to have a massive outcomes.
Project management software is not just for managing software based project. It can be used for variety of other tasks too. The web-based software can provide tools for planning, organizing and managing resources to achieve project goals and objectives. A web-based project management software can be accessed by your web browser, as simple as accessing facebook page and your email. Here at Envigeek, we want to simplify our works by communicating with each other and do not want to lose or having a problems of miscommunication in our massive projects. We use project management software tools like CMS, an easy way to communicate with the sales department, developer, graphic designer, and account manager.
“Project management tool lets you coordinate on projects with the people you work with – whether that’s to facilitate programs around the world for an international organization, to organize the communications outreach for an advocacy campaign, or to run out simultaneous projects for a software development company. Out of the box you can create different spaces for different projects, add people to each space, and turn on different tools within each space, including a blog, a wiki, a calendar, a case tracker, and a micro blog”
Here a few advantages of using project management tools:
- Tools can facilitate the creation and maintenance of project artifacts (e.g. project schedule) and especially good at complex analysis.
- Tools are very good at linking to sub-projects.
- Tools are very good at providing various outputs (e.g. Gantt Charts, Milestone Charts, Network Diagrams etc)
- They can assist in the estimating/scheduling/planning stage and many scenarios can be run to find the most appropriate course of action.
- They are a good reminder of what needs to be done and what is outstanding between connected peers.
- Contribute to the build up of statistical information to assist in improving management of future projects.
- Allows a more objective comparison of alternative actions/decisions and provides repeatable results.
- It can provide electronic methods of approvals, speeding up decision making. Acting as a digital meeting room.
- Can be very good when teams are not co-located at one place, and the team can access data when they need it and not rely on any individual.
- Can be good at generating automated reports (e.g. timecards associated with individual projects), if they are setup in the right way in the first place.
- Very good at re-assigning authority when individuals are away, so decisions can still be made and do not rely on single points of failure.
- The requirement to measure physical items facilitates tighter management controls.
- Manageable by labeling the projects as pending, on-going, hold or finished.
Project Management Tools are very useful if applied in a disciplined manner. If they are used to replace expertise and in other inappropriate ways, then they will not provide value for money. Project coordinators and its team should constantly review the use and output of tools to maximize its usage for the current project and the upcoming.